Employers must retain the Form I-9 for a designated period and make it available for inspection by authorized government officers. Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States. For example, an employer could I-9 form not refuse to hire a candidate because his I-9 revealed that he was a non-citizen rather than a U.S. citizen. For this reason some immigration lawyers advise companies to avoid requiring an I-9 until a candidate is hired rather than risk a lawsuit. As another example, a company could not insist that an employee provide a passport rather than, say, a driver’s license and social security card.
A new or revised eARM form is not needed for current I-9 verifiers in order to complete the Compliance Training. For certain VISA types the work authorization document must be recorded as a third document. Please refer to column E of the I-9 Document Matrix for more information. Foreign passport that contains a temporary I-551 stamp https://www.bookstime.com/ or temporary I-551 printed notation on a machine readable immigrant visa. Vanderbilt University is committed to principles of equal opportunity and affirmative action. You must complete the Form I-9on or before your first day of work. The earliest you may complete the Form I-9 is as soon as you have accepted your job offer.
University Of Washington Human Resources
Please be sure to bring ALL of these forms Completed and signed before reporting to Duke Visa Services for the Form I-9 completion. E-Verify is initiated automatically after Section 2 is completed. For detailed information on the possible results of the E-Verify process, seeE-Verify Process Summary from Equifax.
Per federal requirements, all University of Michigan employees are required to complete an I-9 form in order to obtain employment. This includes those who will be working out of state or outside of reasonable travel distance to any U-M campus.
Clearances & Training
For additional information regarding necessary clearances, please visit the Clearances for Employees & Appointees page, as well as the Faculty Orientation and Staff Orientation pages. The following information is needed to schedule an E-Verify appointment.
The I-9 process forpermanent SHRA, EHRA non-faculty, and faculty employeesis triggered by the PeopleAdmin hiring workflow. No action outside of PeopleAdmin is required to initiate an I-9 for these individuals. Form I-9 is not required of those who provide labor but are employed through contract services (e.g., temporary agencies or employee leasing) and those who do not physically work on U.S. soil. Courtesy, Fellowship, and ISCR appointments are also exempt from completing the Form I-9. A newly required appointment is one that goes from unpaid to paid or from Postdoctoral Fellow to regular paid employee. Newly required employees must complete Form I-9 following the steps for new employees above. The process must be completed within 3 days of becoming newly required.
List A: Documents That Establish Both Identity And Employment Authorization
Employers must retain a Form I-9 for all current employees. Employers must also retain a Form I-9 for three years after the date of hire, or one year after the date employment ends, whichever is later. Employers must show their employees’ I-9 form any time the immigration or labor authority requests it.
- E-Verify requirements apply to faculty, staff, and temporaries that receive pay from a funding source that requires e-verification.
- This includes those who will be working out of state or outside of reasonable travel distance to any U-M campus.
- In preparation for completing the remainder of the Form I-9, please gather the necessary documents to complete your I-9 on or before your first day.
- As another example, a company could not insist that an employee provide a passport rather than, say, a driver’s license and social security card.
- The employee must also present the University with acceptable documents evidencing identity and employment authorization.
- If your work authorization status is changing from Non-Immigrant to Permanent Resident or from Permanent Resident to U.S.
- F-1 and J-1 students and scholars will require an additional letter from the Duke Visa Services Office to request this number from the Social Security Administration.
Payroll has developed Form I-9 training designed to provide departments with information necessary to ensure University compliance with this federal law. We urge all employees who are responsible for completing Form I-9 to enroll in a session today!
Who Does Not Need To Complete A Form I
News Celebrating the work of W&M faculty, staff and students. Athletics Find team highlights, scores, info and how we’re All In for the Tribe. If you work remotely or will not be able to complete the I-9 within three days of your date of hire, please contact firstname.lastname@example.org. For their convenience, please provide a pre-populated Authorized Representative Form I-9 . The hiring department must examine the renewed work authorization and record only the information to be updated in the appropriate fields in this section. Please note if an employee has an Employment Authorization Card, it must be presented and used for List A section one, in lieu of any other documents below (passport, I-94, DS2019 and I-20).
For additional information, visit the USCIS I-9 Central webpage. Form I-9 verification and the required documentation is due within three working days of your date of hire. Failure to produce the supporting documents will result in suspension from work, up to and including termination. New employees and rehires to the University of Pittsburgh must complete the following necessary verifications after accepting an employment offer and bring supporting documents to the Office of Human Resources as soon as possible.
Electronically compares information the employer enters from Form I-9 to records available to the Social Security Administration and the U.S. This verification confirms an employee’s eligibility to work in the United States. An endorsement of the alien’s nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The I-9 documents that the State has verified your identity and that you are authorized to work in the U.S. The nonimmigrant visa stamp in your passport is a travel document that allows you to enter the U.S. Your hiring Payroll Administrator can assist you with these forms. Duke Visa Services Advisors can only assist you with the Form I-9.
- W&M requires the employee to complete Section 1 of the I-9 no later than three business days after hire date.The employee has to present original documents to prove identity and authorization to work in the United States.
- Going forward DHS will continue to monitor the ongoing National Emergency and provide updated guidance as needed.
- Please review the I-9 verification procedures outlined on the scheduling website prior to making an appointment.
- William & Mary requires that employees who will be verifying I-9s to complete training before requesting access to E-Verify, the electronic I-9 verification system.
Learn about Form I-9 requirements, step-by-step instructions on how to complete each section, acceptable documents, retention, and storage. This webinar, useful for prospective and new E-Verify users, is eligible for 1 professional development credit through SHRM and HRCI. All new faculty, staff, temporary and student employees will receive an email from Human Resources with instructions for Form I-9 completion. Every individual who is employed in the United States is required by federal law to provide evidence that he or she is eligible for employment. This is accomplished by the completion and verification of Form I-9, Employment Eligibility Verification. For Form I-9 purposes, the combination of the I-20/DS-2019, passport and I-94 are considered List A documents, evidencing both identity and employment authorization. Any individual responsible for completion of the employer portion of this form should be familiar with the I-9 process and is responsible for ensuring the form is completed prior to, or no later than, the employee’s first work day.
Employment Eligibility Verification Form I
Form I-9 must be updated whenever your employment is extended.If you neglect to have Form I-9 updated, and your current employment authorization date expires, your paychecks will stop. Employment authorization usually corresponds with the expiration date on your Form I-20, DS-2019, or I-797 so you must first obtain an extension of stay. Consult the OISS for an extension at least 30 days before your documents expire. All employees hired after November 9, 1986 are required to have an I-9 form completed, this is inclusive of citizens and noncitizens. International students who do not have an F-1 Visa must confirm employment eligibility with International Services in the Office of Global Learning, located at 300 Caldwell Hall before finding a job.
This can be a family member, friend, roommate, neighbor, etc. We ask that you choose someone that is comfortable with technology and can complete an online form. After completion of Section 1, you will receive detailed instructions from the Vanderbilt Pre-Employment Administrator. Form I-9 is used to verify the identity and employment authorization of individuals employed in the United States. As required by federal law, the university must complete Form I-9 for each individual employed in the United States. As required by US Citizenship and Immigration Services , the Form I-9 is used to verify the identity and employment authorization of citizens and noncitizens hired for employment in the United States. Employees who are unable to meet federal I-9 requirements cannot lawfully be employed.
As part of the Immigration Reform and Control Act of 1986, the Form I-9 is used to verify the identity and confirm the employment authorization of individuals hired for employment in the United States. Due to COVID19, the Human Resources staff are working remotely. In order to complete section 2 of the I-9 process, you will utilize a remote agent of your choosing. This person will verify your employment authorization document on behalf of Vanderbilt University.
Current I-9 Verifiers, that have completed the I-9 Compliance Initial Training, will need to complete the annual I-9 Refresher course 365 days from the date of when the new I-9 Compliance Initial Training was completed . An endorsement of the alien’s nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. You will also need need to identify a person who is willing to act on UNCW’s behalf as our Remote Agent. Anyone (your partner, friend, neighbor, co-worker…) can act as Remote Agent; it does not require specific qualifications or licensure.
For departments hiring temporary employees or student employees, please submit an I-9 and Criminal Background Check update request. The request form can be found on SeaNet, under the New EPAF options. The form will guide you through the process, ensuring all required information is gathered. The new employee must return the completed form with copies of the documents provided to the hiring department.
Extension Of Employment
For questions or to inquire further about the Form I-9 reverification process, please contact the Office of Human Resources by submitting an online inquiry. For those working outside of driving distance of a U-M campus, the Remote I-9 process must be initiated by the unit or department administrator. All Remote I-9 requests are managed and processed by the Employment Team located at the Shared Services Center. To determine if an employee is eligible for a Remote I-9, consult the Remote I-9 Decision Tool.